l intercourse goes on in writing. Such official documents show the opinion of a state on a particular issue of international affairs and some of them are private in view of particular conditions.of diplomatic documents are never published by virtue of the unimportance of their subject matter. But a large amount of diplomatic documents, especially relating to important international problems, are made public.the United Nations official diplomatic correspondence distinguished the following five forms of written official communications: personal notes, verbal notes, aides-memoire, memoranda, and semi-official letters.is a written communication from a minister of foreign affairs to foreign diplomatic envoys or high foreign government officials and vice versa. It is the most generally used form of correspondence between a sending state and a foreign government. The reply to an incoming note is in the same form as the note it is answering.is written either in the first person or third person.
. First Person Note is a written communication between states understood to speak for and on behalf of government signed by its duly designated representatives. This form is preferred when it contains matters of great importance or when a more personal tone is desired.
. Third Person Note.in the third person, not signed but initialed in the lower right corner of the last page of the text by a duly authorized signing officer. At post the chief of mission must authorize the signing officer. Drafters should keep the third-person note in the third person. First person or second person pronouns (eg, I, we, you, your) must not be used. Note verbale is generally referred to as a third person note.note verbale is a formal note written in the third person. It takes the place of a signed note and has the same value as a signed note. It is less formal than a first-person note and for this reason it is the form of communication most used. A note verbale begins with the following formula of diplomatic courtesy:
The Embassy (or the Ministry of Foreign Affairs) of the Philippines presents its compliments to the Ministry of Foreign Affairs of (name of country) and has the honor to ... usual ending is:
The Embassy avails itself of this opportunity to renew to the Ministry the assurances of its highest consideration. [11, p. 110] is a less frequently used form of a diplomatic document, and it is used mostly to record facts, decisions or opinions. Usually a memorandum describes the factual or legal aspect of a major problem, especially something to be done or acted upon in future. Each memorandum normally deals with one subject only.Memoire is a form of diplomatic document the main object of which is to remind the addressee of a matter discussed, either formally or informally. The word aide-memoire is of French origin and means literally memory-helper. [9, p. 6] informal summary of a diplomatic interview or conversation between the foreign minister or his assistant and a diplomatic envoy or his representative. It merely serves as an aid to memory and does not begin with a formula of courtesy. It is usually left at the foreign office by the ambassador or minister concerned (or his representative), or is handed to the ambassador or the minister concerned (or his representative) at the foreign office by the foreign minister or his representative. [9, p. 26] notes, an aide-memoire may touch upon substantial issues, though it happens quite rarely. More often, it concerns everyday practical matters. Aide-memoire are never signed, but are sometimes initialed. [3, p. 32] Memoria is a formal record of a subject discussed. It differs from an aide-memoire which is an informal summary of a diplomatic interview. It is understood to speak for and under direction of the government whose representative presents it and is usually left at the foreign office by the ambassador or minister concerned (or his representative), or is handed to the ambassador or minister concerned (or his representative) at the foreign office.of Credence is a formal note from the head of one state to the head of another state, accrediting ambassador, as one authorized to act for his government or head of state. It may be addressed to a head of a republic or to the head of a kingdom.of Recall is a formal note from the head of one state to the head of another state, recalling a previously accredited ambassador, a minister, or other diplomatic agents. An incoming chief of mission usually hands a letter of recall of his predecessor to the head of state of a foreign government before handing his letter of credence.of the types of diplomatic documents are treaties. In international law and diplomatic practice the term treaty is used in two senses. In a generic sense, it refers to all agreement between states which are of a binding character, and in a ...
